Records management for multi-branch organisations: Maintain control across locations
As businesses in Kenya grow and expand their operations across regions, counties, or even countries, one challenge often goes unnoticed until it causes real disruption: records management across multiple branches. Whether you're operating a national bank, a regional insurance firm, an NGO with county offices, or a corporate with satellite teams, managing documents consistently and securely across locations becomes increasingly complex. At The Filing Room, weâve worked with multi-branch organisations for over 25 years â and we understand whatâs required to keep control, stay compliant, and improve efficiency at scale. The Challenges of Multi-Branch Records Management When records are managed independently at each branch, the problems multiply quickly: Inconsistent Filing SystemsEach branch may develop its own naming conventions or storage methods, making company-wide retrieval time-consuming or impossible. Lack of Central OversightHead offices often have limited visibility into what records are held where â a major risk during audits or litigation.