Fumigation & Rodent Suppression

Filing Room has a quarterly program of rodent suppression carried out by supervised outsourced professionals.  In addition, semi-annually we carry out a facility wide insect ‘bomb’ exercise, deploying a residue-free smoke bomb which eliminates all insects.

Why wishful thinking isn’t enough

The Filing Room has been in the same location for over 20 years and has never had a flood or experienced any form of water damage. But that does not make us feel safe enough to do nothing. First, we ensure our drains are inspected regularly to ensure drainage remains free-flowing. Next, we keep all records on racks so that they are out of the way of any water. Finally we keep ready our emergency ‘flood-defence-box’. The heart of this emergency kit is the powerful multifunctional pump and 100 meters of heavy duty water suction hose. Combined with a ready supply of filled sandbags, the pump will ensure our premises remain dry in the unprecedented event of a flood.

Electronic Security

We are located within a compound with 24-hour manned security and we have the following systems fitted:

• Automatic Alarm System
• IP CCTV system
• Access Control System

For sensitive data we have secure lockable storage units where, if required, you can retain sole access or we can operate a dual-key system.

We have a two-stage door system with the first door allowing access to the office area. Access to the Document Facilities is then controlled remotely to restrict unauthorized access. Visitors must display an ID. No document may leave our premises without written authority from a client authorized representative. In addition, we can further close off an area for clients who require a third level of security. This can allow a dual-key system of security if required.

Physical Security

The following security measures are in place:

• Perimeter Fence
• Walled Compound
• 24 Hour Manned Security
• Automatic Alarm from KK Security
• Dual Door Entry System
• Electronic Access Control System
• Restricted Access Control
• CCTV with Recording and Internet Viewing Capability

Our Fire preparedness consists of three stages – Prevention, Detection and Suppression.

Prevention

• We do not allow naked lights or smoking on the premises.
• In silent hours mains electricity is switched off leaving a separate system to run the alarms, CCTV and security systems.
• Every member of staff undergoes annual Fire Marshall Training sensitizing them to fire prevention, detection and fighting.

Detection

• Fire detection system installed consisting of smoke detectors, a local siren and strobe
• Heat sensitive mercury switches trigger automatic dry powder extinguishers

Suppression

• Automatic Dry Powder Fire Extinguisher System
• On-site Fire Extinguishers and Hose Reels
• Fire Detection Alarms are linked to the KK Fire Service for suppression.