Why archive your records?
A company’s records are its lifeblood. They contain your history, your experience and often vital information about your customers, partners and personnel. Aside from the legal requirement to retain accounting records, having access to customer and employment records can offer vital protection against litigation.
The Benefits of off-site archiving
Some companies have enough space to retain their records on-site. Over time, records start to take up valuable office space, they become disorganised and eventually start to block access while becoming more and more difficult to retrieve. Worse still, having your records on-site may not be as secure as you think. The people who may want to tamper with records can often access them when they are held on site.
Soon, the need for professional document management becomes apparent. Archiving at The Filing Room gives you all the space you will ever need in a secure environment. And with a history going back a quarter of a century in East Africa, you know you will be in safe hands. You’ll have a full inventory of every file in the archive when you choose to be managed at file-level. At the Filing Room, our only concern is the proper management of your records. We concentrate on protection from fire, from flood and from intruders. We do this with an extensive centrally monitored alarm, with smoke and heat detectors and with automatic dry powder sprinklers. In addition, we fumigate regularly to ensure our facilities remain free from rodents and insects.
Record Management Options
What should you choose? File Level or Box Level?
With Box-level Management you will retain your own record or what is inside each box. When you need to make a retrieval, you simply ask us for a box number and we will send you the box. In certain circumstances, if you know a specific file name within a box, we can retrieve that file. The monthly charge for Box-level Management is the same as that for File-level Management.
With File-level Management the Filing Room will take a detailed inventory of every file within each box. When you need to make a retrieval, you can request the file name. We will retrieve that specific file. While the monthly charge is the same as for Box-level Management, there is an additional one-off charge at set up in order to create the inventory.