Wondering how to streamline your records in 2025? As Kenya embraces a digital economy—think e-government and Huduma Centres—businesses need efficient ways to manage records. Paper systems can slow retrieval and take up space, while digitization adds flexibility. How do you digitize records in Kenya effectively? This guide covers the process, benefits, and legal must-knows, spotlighting The Filing Room Kenya’s digital archiving solutions—from Scan-on-Demand to High Volume Digitising—that enhance your paper archives. Let’s explore! The Case for Going Digital Why digitize? It’s a smart addition for Kenyan businesses seeking efficiency and security alongside paper storage. Accessibility: Digital files reach you instantly—ideal for teams in Nairobi, Mombasa, or beyond—while paper stays safe. Cost Savings: Cut retrieval costs (e.g., cheaper than physical delivery) and labor ($233–$465/year for a clerk managing 50 boxes). Efficiency: Searchable files speed up workflows, complementing physical records. Security: Digital backups protect against floods or theft, adding a layer to

At The Filing Room, we’ve been at the forefront of document management and archiving in Kenya for nearly three decades, helping businesses across East Africa secure their records and streamline their operations. As we move deeper into 2025, one trend is reshaping the records management landscape in ways we couldn’t have imagined when we first started: the potential integration of Artificial Intelligence (AI). This isn’t just a buzzword—it’s a revolution making waves globally and beginning to stir interest right here in Nairobi, Mombasa, and beyond. So, what could AI mean for Kenyan businesses, and how is The Filing Room starting to adapt to keep your records ahead of the curve? AI: From Sci-Fi to Filing Cabinets Artificial Intelligence has moved from Hollywood blockbusters to practical business tools, and records management is one area where it’s gaining attention. Globally, companies like Iron Mountain in the USA are leveraging AI to analyze