In modern Kenya’s fast-paced business environment, maintaining an organized and efficient registry management system is essential for the success of any organization. With the ever-increasing volume of data generated daily, managing records manually can be overwhelming.

Records management is absolutely essential to the well-running of any business, at any size or stage of its maturity. Without the appropriate storage of, and timely access to, a company’s records, many things can go wrong for a business. Deals can be lost, client files can be mislaid, time can be wasted. An inefficient records management system also opens up a business to potential litigation or regulatory issues.

If KRA wants a document now, late delivery is almost, if not as, bad as that record being lost. As a result, many businesses look to third-party records management companies to store and organise their records. (If you want to read more about the dangers of an inefficient records management system, read this article)

However, certain businesses prefer to keep their records in-house. Yours may be one such business. Perhaps your business has so much space that it doesn’t need to outsource document storage. Perhaps your business requires rapid and everyday access to records and, as a result, cannot store its records too far from its operating base. Perhaps you have your own space designed for the archival of records.

This is completely fine for certain businesses. However, if yours is the type of business that benefits from an in-house records management system, you must be extra careful that it works well. Busy businesses, with their focus elsewhere, can occasionally fall afoul of errors. This is where the Filing Room’s registry management service steps in.

Registry management: in-sourcing records management professionals to codify and optimise your records registry

At the Filing Room, we provide a professional service we have come to call the registry management service. It is really a wide range of services that are adaptable to your business’ needs. We can provide your records management team with in-person training sessions, with a made-to-order codification and indexing system, and any other advice or tips on consultation.

If you employ us as the creators, or fine-tuners, of your company’s records management service, we will implement a meticulous organizational system that will classify and index your records registry. We offer embedded and committed archivists that will comprehensively analyse your present records management system and advise on how it can be improved.

These embedded archivists can be contracted to your firm for as long as you consider necessary. As professionals trained to the highest records management industry standards, they’ll first advise on best-practice standards and then, if need be, can be employed as the project-lead archivist for your entire records registry.

Applying the Filing Room’s best practice consultancy service to your records registry

It may well be the case that your records registry already has a committed, in-house operative working to ensure that it works well for your business. If that is the case, then he or she may well benefit from the advice given by a registry management consultant.

Our best practice consultancy service is a cost-effective way of ensuring that your records management system is operating as efficiently, as safely and as cost-effectively as possible. If you don’t want to ‘in-source’ one of our professional archivists, you can rely on our consultancy services to ensure that your records registry works as well as it can for you.

Our team of records management professionals have considered archives and records registries from every angle that they can be looked at. They have seen and solved more records management optimisation issues than many of us have had hot breakfasts. They have considered and calibrated so many variations of records management systems that no new system is really novel.

If you’ve got a system and you already have a team in place to manage it, and all you need is the know-how necessary for it to truly work well and efficiently for your business, our registry management consultancy service is what you want.