So you’ve decided to digitise your paper records? Maybe, that’s because your physical documents are taking up too much space and need to be destroyed. Maybe, it's because you’ve realised that some documents are too important to have only one copy of.  Either way, your document management partners should be set up and happy to help. Your business is growing. That means, at one stage or another, you are going to want to make digital copies of your old paper records. At The Filing Room we have the equipment and skills to do this for you. Scan on demand Sometimes, you’ll need just one file. Maybe you need a copy of that file quickly so that you can finalise the deal you’ve been trying to get over the line. Maybe you have decided that most of a box’s worth of records are useless apart from one solitary piece of paper. 

So, you’ve decided to store your records with a professional archiving company. You work for or own a fast-growing business and you simply haven’t got the resources to store sheathes and sheathes of paper documents. Many business owners find themselves asking: ‘What factors should I consider when I choose my document management partner?’. This article will help you break down this question so that you make the right decision. Facilities (Security, Protection and Hardware) When choosing your archiving company, the first thing you should consider is whether it has the resources available to satisfy your needs. This document management firm will be housing all of your important records. It is very important that they have the space, security and facilities to keep these records safe. Often, it might can be useful for you or one of your employees to go and visit their warehouses. It cannot hurt to see what

At The Filing Room, we archive and scan a multitude of documents every day. These documents are the ongoing evidence of thousands of contractual agreements being made between Kenyan businesses.  In many ways, an increase in archived documents can be an indication of how well the Kenyan economy is doing. In this article, we will explore the relationship between some of Kenyan businesses related factors.  GDP (Gross Domestic Product) GDP is the most popular and useful monetary measure, an indicator of a nation’s economy within a specific timeframe. Countries like America boast a whopping GDP of nearly $20 trillion dollars. Kenya, the leading economy in East Africa, has a GDP of $75 billion.  Whilst GDP is important, it is the annual percentage change in GDP that reveals the most about a nation’s economy. In the US, the GDP growth weighed in at 2.3% for 2017, whilst Kenya reached 5% for

Companies decide to store their documents with third-party record management companies for a variety of reasons. Some make the decision because their office space is getting too cramped to store all their physical files. For others, it is because they have recognised that a specialist will be able to store, protect and (if necessary) digitise important documents more effectively.  Either way, enlisting the help of a third-party records management company is a step that most growing businesses will take.  Certain people are happy to let the records management firm get on with it. ‘No news is good news’. But for those of you that would rather understand how and what your records are doing at any given stage, we have compiled this timeline.  Collection Once the decision to store the files with a third-party records management company, has been made, most will deliver  their boxes to your offices.  You then

Humanity’s collective memory is one of the reasons we are able to continue developing and improving as a species. A key component of this collective memory is our ability to document events that occur around us and use them in the near, or far, future.  Archiving has played a key role in the preservation of our collective memory and in this article, the history of an archivist will be briefly explained.  Clay Tablets and Papyrus Scrolls The first evidence of informational archiving comes from the second millennia BC in Syria, Greece and Turkey, where clay tablets were used to store information from various transactions and events. In ancient China, Rome and Greece, clay tablets were replaced by papyrus scrolls. Unfortunately for historians, papyrus scrolls are far more susceptible to the rigours of time than clay tablets and many of these ancient archives have been lost.    Middle Ages and Early